Grants and Contracts Analyst/Specialist
Company: Cal Poly Pomona
Location: Pomona
Posted on: May 4, 2022
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Job Description:
Job Description Type of Appointment : Full-Time, Probationary
Collective Bargaining Unit : California State University Employees
Union - Unit 9 Job Classification : Administrative
Analyst/Specialist - Exempt I Classification Salary Range : $3,897
- $7,051 per month Anticipated Hiring Range : $3,897 - $4,500 per
month Work Hours : Monday - Friday, 8:00 a.m. - 5:00 p.m. THE
DEPARTMENT The Office of Research and Sponsored Programs at Cal
Poly Pomona assists faculty and staff to obtain externally funded
research support. The office is a central source of information on
major government agencies, foundations, and corporations which
support research. The staff are focused on helping faculty and
staff on campus to seek and administer both internal and external
funding for research, scholarship and creative activities and
public service-related efforts. The goal is to help grow the
research and scholarly capacity of the institution to support the
creation of opportunities for students for hands-on learning
experience consistent with the institutional education philosophy
of "Learning-by-Doing" thereby better preparing Cal Poly graduates
for the knowledge-based economy. DUTIES AND RESPONSIBILITIES Grant
and Contract proposal Planning, Preparation, Submission, and
Completion Development: Work in coordination with Deans, Associate
Deans, Department Chairs, and budget analysts to develop grant
resources and identify and communicate sources of internal and
external funding. Provide support to faculty and staff in
communicating with potential sponsor agency representatives:
prepare and revise proposal budgets and budget justifications:
complete all sponsor agency forms and assurances, proposal editing
as allowed by sponsor deadline; assembly of proposal components,
and submission of the proposal through mail/courier, sponsor portal
or other electronic means. Provide technical review of terms and
conditions of all sponsored contracts for adherence to University,
CPP Foundation, and Uniform Guidance guidelines; write and review
contracts, subcontracts and amendments to contracts with
corporations, state and federal agencies, collaborating
universities, and private foundations. Assure compliance with
applicable sponsor guidelines, laws, and regulations such as the
Uniform Guidance/OMS circulars and FARs. Compliance: Provide
support to faculty, staff, and administrators in completing the
University's approval process; Complete all assurance requirements
for grants and contracts Follow up with faculty and staff: Ensure
extensions and amendments are developed, reviewed, and properly
approved, along with appropriate budgets, well in advance of
contract termination deadlines. Education: Provide recommendations
for ORSP website development to enhance its user-friendly
assistance on funding opportunities, processes, boilerplate
documents, and other informational tools for submission success;
provide workshops and one-on-one sessions to faculty and staff
interested in applying for and managing grants and contracts;
provide information and assist the Director of ORSP with
cross-training of other ORSP staff to ensure adequate backup.
Resubmission: Work with applicants to address reviewer comments,
revise proposal and budget/budget justification; appropriately
target resubmission grant/contract proposal so that sponsor
deadline is met. Negotiate Contracts for Funding Conduct complex
and high-level negotiations with representatives of corporations,
state and federal agencies, and private foundations to revise and
finalize contracts; coordinate with Foundation staff to ensure
terms and conditions are acceptable to the University and the CPP
Foundation; exhibit diplomacy and tact in representing the
University to external agencies. Execution: Follow up promptly with
contracting agencies and organizations to ensure timely processing;
provide final negotiated contract, subcontract, agreement, and
amendment documents to the Foundation for signature on behalf of
the University. Identify, Disseminate, and Promote Funding
Opportunities Review electronic & print resources that publicize
funding opportunities and disseminate those opportunities to
appropriate faculty/staff on campus Conducts research to identify
funding resources; identifies and matches opportunities to faculty
interest. Promote high probability funding opportunities to the
campus community using a variety of different strategies. Assist
faculty in the analysis of funding announcements and to determine
the appropriateness of the application. Disseminate information on
the mission, goals and funding opportunities for specific sponsor
agency assignments. Follow-up regularly on the funding
opportunities that are disseminated and provide additional
information as necessary. Maintain and report on applicant
interests and funding search systems. Engage in, and Arrange
External Relations and Training Activities Initiate and implement
ORSP outreach activities designed to increase and acknowledge
sponsored program activity, including regular ORSP-sponsored
workshops, on-campus federal agency workshops, etc. Serve on
University and project committees and task forces as
requested/approved. Advise on the development of new partnerships
both internal and external to the university. Participate in
Foundation and grant team meetings. Actively participate in
training and self-development regarding the Office of Management
and Budget (0MB) Uniform Guidance compliance. Acquire and
disseminate current knowledge on grants and contracts processes
Review and disseminate relevant information to applicants and ORSP
staff on Foundation, University and CSU System policies and
programs, application procedures, and regulations of sponsor
agencies; This can include budgeting techniques, budgeting
software, and electronic submission methods for specific sponsor
agencies. Review publications containing external funding proposal
development information and distribute to appropriate faculty and
staff. Provide Data for ORSP Management Information System, Reports
and Publications Prepare information for ORSP transmittals and
deadline calendar. Conduct status checks on pending proposals to
update the proposal information management system. Review and edit
entries in the proposal information management system and other
tracking systems for regular and annual reports QUALIFICATIONS
Bachelor's Degree and/or equivalent training and administrative
work experience involving study, analysis, and/or evaluation
leading to the development or improvement of administrative
policies, procedures, practices, or programs, PLUS two (2) years of
related experience. A minimum of two (2) years of related
experience in pre-award and university research administration.
Working knowledge of, and ability to apply standard theories,
principles, practices, and techniques applicable to the program
and/or administrative specialty to develop conclusions and make
recommendations. Thorough knowledge of policies, procedures, and
outside regulations pertaining to the applicable program and/or
administrative specialty. Working knowledge of operational and
fiscal analysis and techniques. Ability to take initiative and
plan, organize, coordinate, and perform work in various situations
where numerous and diverse demands are involved. Skill in research,
development and evaluation of policies and programs, including
skill in the collection, evaluation, and interpretation of data to
develop sound conclusions and make appropriate recommendations.
Expertise in investigating and analyzing problems with a broad
administrative impact and implications. Ability to anticipate
problems and address them proactively. Demonstrated ability to
effectively interpret, organize, and present information and ideas
in written or presentation form. Ability to train others on new
skills and procedures and provide lead work direction. PREFERRED
QUALIFICATIONS Bachelor's Degree preferred. Knowledge of and
ability to work with a diverse range of sponsor agencies Knowledge
of post-award processes Knowledge of both the CSU system and Cal
Poly Pomona Foundation policies and procedures. Experience
developing and negotiating contracts to completion. Knowledge of
Federal Acquisition Regulations (FARs). Ability to prepare and
submit contract and grant proposals and budgets, including
familiarity with various sponsor agency regulations, forms, and
electronic systems (i.e., Cayuse Proposals (S2S)). COVID-19
Vaccination CSU requires faculty, staff, and students who
physically access campus facilities or programs to be fully
vaccinated against COVID-19, which includes obtaining a COVID-19
booster dose, or declare a medical or religious exemption from
doing so. Any candidates advanced in a currently open search
process should be prepared to comply with this requirement. See
policy at https://calstate.policystat.com/policy/11030468/latest.
Out of State Work The California State University (CSU) system is a
network of twenty-three public universities providing access to a
quality education through the support of California taxpayers. Part
of CSU's mission is to prepare educated, responsible individuals to
contribute to California's schools, economy, culture, and future.
As an agency of the State of California, the CSU's business
operations almost exclusively reside within California. The CSU
Out-of-State Employment Policy prohibits hiring employees to
perform CSU-related work outside California. See policy at
https://calstate.policystat.com/v2/policy/10899725/latest/.
Background Check Satisfactory completion of a background check
(including a criminal records check) is required for employment.
Cal Poly Pomona will make a conditional offer of employment, which
may be rescinded if the background check reveals disqualifying
information, and/or it is discovered that the candidate knowingly
withheld or falsified information. Failure to satisfactorily
complete the background check may affect the continued employment
of a current Cal Poly Pomona employee who was conditionally offered
the position. See policy at https://www.cpp.edu/eoda/employee -
labor//documents/employment -policies/hr2017-17.pdf. I-9 Cal Poly
Pomona hires only individuals lawfully authorized to work in the
United States. In compliance with federal law, all persons hired
will be required to verify identity and eligibility to work in the
United States and to complete the required employment eligibility
verification form upon hire. See Form I-9 Acceptable Documents at
https://www.uscis.gov/i -9-central/form-i-9-acceptable-documents.
Child Abuse/Neglect Reporting Act (CANRA) The person holding this
position is considered a "mandated reporter" under the California
Child Abuse and Neglect Reporting Act and is required to comply
with the requirements set forth in CSU Executive Order 1083 as a
condition of employment. See policy at
https://calstate.policystat.com/v2/policy/10927154/latest/. Smoking
Cal Poly Pomona is a smoke and tobacco-free campus. See policy at
https://calstate.policystat.com/policy/6591951/latest/. Clery Act
In compliance with state and federal crime awareness and campus
security legislation, including The Jeanne Clery Disclosure of
Campus Security Policy and Crime Statistics Act, California
Education Code section 67380, and the Higher Education Opportunity
Act (HEOA), the Cal Poly Pomona Annual Security and Fire Safety
Report is available at: https://www.cpp.edu/campus
-safety-plan.shtml. Reasonable Accommodation We provide reasonable
accommodations to applicants and employees with disabilities.
Applicants with questions about access or requiring a reasonable
accommodation for any part of the application or hiring process
should contact the ADA Coordinator by email at
ADACoordinatorcpp.edu. More information is available at:
https://www.cpp.edu/eoda/employee -labor//access-
accommodations/index.shtml. EEO Cal Poly Pomona is an Equal
Opportunity, Affirmative Action Employer. The university subscribes
to all state and federal regulations and prohibits discrimination
based on race, color, religion, national origin, sex, gender
identity/gender expression, sexual orientation, marital status,
pregnancy, age, disability, genetic information, medical condition,
and covered veteran status. More information is available at:
https://www.cpp.edu/eoda/employee
-labor/documents/aa-eeo-doc/policy-statement_2022-aap-for-california-state-polytechnic-university-
pomona_confidential_20220127.pdf. Company Description Cal Poly
Pomona is among the best public universities in the West and is
nationally ranked for helping students achieve economic success. As
an inclusive polytechnic university, we cultivate success through
experiential learning, discovery, and innovation. Our graduates are
ready to succeed in the professional world on Day 1. As a
polytechnic university, Cal Poly Pomona utilizes a
technology-enhanced, learn-by-doing approach to education. Students
enjoy endless opportunities for involvement in a vibrant and
diverse community. Nowhere else can students ride an Arabian horse,
practice on a Steinway piano, bring a new product to market, and
build a liquid-fueled rocket.
Keywords: Cal Poly Pomona, Pomona , Grants and Contracts Analyst/Specialist, Professions , Pomona, California
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